Major Compliance of Secretarial Standard-1 applicable for all companies:
Notice shall be issued by the Company Secretary or where there is no Company Secretary, any Director or any other person authorized by the Board for the purpose.
Quorum shall be present throughout the Meeting.
Company shall maintain separate attendance registers for the Meetings of the Board and Meetings of the Committee in pursuant to the provisions stated in the standard.
A distinct Minutes Book shall be maintained for Meetings of the Board and each of its Committees in pursuant to the provisions stated in the standard.
Within fifteen days from the date of the conclusion of the Meeting of the Board or the Committee, the draft Minutes thereof shall be circulated by hand or by speed post or by registered post or by courier or by e-mail or by any other recognized electronic means to all the members of the Board or the Committee for their comments.
Minutes must be entered in the Minutes Book within 30 days from the date of conclusion of the meeting.
Minutes of the meeting must be signed and dated by the Chairman of the meeting or by the Chairman of the next board meeting.
Signed minutes certified by the Company Secretary or where there is no Company Secretary, by any Director authorized by the board shall be circulated to all the Directors within 15 days of signing.